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Budgeting software

(See also Crnogorska verzija)
The budgeting software toolkit has been designed around the budget database previously described. It is "intranet deployed", which means that:
  • Data and programmes are separate,
  • Both data and programmes are located in the server only.
So, all users access (through the network) the same version of data and programmes, which are maintained and backed up in a single place. This deployment model will be recommended for all future application software, as it is the easiest, the fastest and the most reliable way of developing and maintaining distributed applications given the currently available technologies.

The budget tool is made up of 3 modules:
The package is designed to be implemented in a network environment. All modules share the same, unique, budget database. This database is exportable to the Treasury information system.
  1. The classification module allows creating and modifying the classifications in accordance with the integrity and consistency rules built in the database. It is used to formalise the "links" between the organisational and functional classifications, answering the question "who is in charge of what?" In the future, it may be used to create and manage the programmes and activities library if a result-oriented planning and budgeting system is adopted. If not, it allows by-passing the programme/activity component of the budgeting process (to this effect, transparent, non-significant "dummy" programmes and activities may be automatically created in one pass). At programme start-up, the linked budget database is analysed to check whether it entails significant programmes (i. e. not dummies). If not, the "PROGRAMMES" button in the main menu will be grayed.
  1. The budget data entry utility allows the spending units and the MoF Budget Sector to enter and modify the budget lines according to the classifications produced using the classification module. As the database is shared and entails integrity and consistency rules, the classification codes and titles may be modified at any time: the budget under preparation will be updated automatically. The system entails three steps: initial submissions, revised budget, final budget.
    There is provision in the database structure for budget supplements (positive or negative) during the fiscal year. The programme will have a context-sensitive behaviour, depending on whether significant or dummy programmes exist for the selected intersection between the Functions and the Organisations. So, if we are in a transitional phase where only non-significant (dummy) programmes/activities are used, they will be totally silent, transparent and invisible
  1. The budget presentation module allows producing a large range of predefined or user-tailored reports and graphic charts to:
  • Review the budget under preparation or parts of it,
  • Provide the spending units with feedback documents on their revised submissions,
  • Submit the draft budget to the Cabinet and to the Parliament
  • Publish the final budget
  • Export the final budget to the Treasury information system for implementation.

When starting the software, or at any time while using it, the user may select language 1 (Montenegrin) or language 2 (English).

The database only is bilingual: the software itself has an English interface only. So, the contents of the database may be displayed or printed in user-selected language, but application commands are always in English.

Language1 Language2

1. The budget classification utility

Classification utility main menu Authorised users within the Ministry of Finance may access the Classification utility from this page.

(Read the documentation)

Memo

2. The Budget Data Entry utility

Budget data entry utility menu Authorised users within the Ministry of Finance may access the Budget Data Entry Utility from this page.

(Read the documentation)

Memo

3. The "Yellow Book" utility

Yellow Book utility menuAuthorised users within the Ministry of Finance may access the Yellow Book utility from this page.

The software development team and/or the IT operations team may usefully access the ABB Deployment Strategy Document.
The budgeting tool will export the budget to the FMIS in a standard format: budget line number, amount (in Euro, not in thousands of €), budget classification codes.
Budget export
Example of an Excel spreadsheet using a query from the ABB database to produce GFS standard reports:
Example

 
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